Article I – Name

Chicanos and Latinos in Engineering and Sciences at Santa Clara University

Article II - Membership

 Section 1:  Membership Status

Any registered student (full or part time) at SCU who is in good standing with the University and fulfills the membership requirements of the organization may be a member.  Honorary members, those students from other colleges or universities where no chapter exists, may also be included in ChALESS membership and scheduled activities.

 Section 2:  Membership Requirements

Active, either full time or part time) students enrolled at Santa Clara University with the exception of honorary members.  Focused but not limited to students majoring in engineering, and sciences.

 Section 3: Equal Opportunity Policy

In order to guarantee equal rights for all members of the Santa Clara student body, equal opportunities shall be afforded to all students without regard to race, color, national and/or ethnic origin, religion, creed, gender, sexual orientation, age, citizenship, nationality, veteran status, or physical disability.

 Section 4: Privileges of Membership:

Members have the privilege of participating in meetings in order to receive career information concerning the newest technology and the latest job openings.  Members are also welcomed to attend workshops, travel to our annual event, National Technical Career Conference (NTCC), and nominate or be nominated for office.  Members will have access to a national database which not only provides listings of special events and professional contacts, but may be a good source for career and job opportunities as well as scholarships.

Article III - Officers and Advisors

 Section 1:  Advisor

A faculty person should be chosen as the advisor, to manage the progress of the organization.  This person will be in charge of managing the organization’s bank account, and of providing support to the organization and each one of its members.

The advisor for the 2003-2004 school year is Professor Steve Chiesa

Section 2: Officers

President

Vice-President

Secretary

Treasurer

Activities Director

Outreach Director

Fundraising Director

Special Events Director

Technologies Director

 Section 3:  Officer Requirement

All officers must be outstanding members of ChALESS.  All officers must also be responsible and active students in good standing with Santa Clara University.

 Section 4:  Time of Service by an Officer

Officers will serve for the entire school year and may be re-elected the following year.

 Section 5:  Duties of Officers

 All Officers:  All officers are required to attend each and every one of the officer and general meetings, and to support the membership and all the rest of the officers by attending events and provided help to anyone in need of it.

 President:  It is the president’s duty to prepare for all meetings and keep members informed of local and upcoming events.  It is also his/her duty to provide support to the rest of the officers when needed and resolve any conflicts in the way possible.  The newly elected President has the privilege of attending the annual and national leadership conference, NILA, which ChALESS should sponsor.

 Vice-President – It is the Vice-President’s duty to be in charge of internal affairs associated with on-campus events and to maintain relations with other on campus organizations.  Duties include attending Comunidad Meetings, and be the official representative in any events where the presence of ChALESS is required.  The newly elected Vice-President has the privilege of attending the annual and national leadership conference, NILA, which ChALESS should sponsor.

 Secretary – It is the Secretary’s duty to maintain the bookkeeping of the organization.  Keep track of attendance during officer and general meetings, to maintain the membership informed of the upcoming events and the scheduling of the general meetings, and to distribute relevant files and weekly agendas as needed in meetings.  It is also the secretary’s duty to inform the national chapter, SHPE, of the events and activities that the organization has taken part in via completing a Continuous Feedback Form, CFF, provided by SHPE for every event, and is responsible for submitting every single one of these forms to SHPE via e-mail.

 Treasurer – The Treasurer must maintain the chapter’s finances, updating the officers and advisor of any major changes in the financial status of the organization.  He/she must also maintain relations with companies and professional external to the Society of Hispanic Professional Engineers.

 Activities Director – The Activities Director is responsible for the organization and planning of any activities that ChALESS has planned on a yearly basis, these include but not limited to Soccer Tournaments, Dances, participation in activities organized by other SHPE members in Region 1 or by other organizations on campus, and any other that the director might want to institute.  This person is also responsible for advertising these activities to the membership and the other clubs on campus via posters, fliers, or any other form of communication.

 Outreach Director – This director is responsible for planning and organizing any activities dealing with community service or outreach, including but not limited to campus tours, visits to local middle or high schools, tutoring, mentoring and any other activity that the director wished to implement.

 Fundraising Director – This director is responsible for the planning and organization of any activities that deal with fundraising in hopes of bringing money to the organization to support it.  These activities include but not limited to car washes, sell of any merchandize, and any other activity that the director would like to implement.

 Special Events Director – This director is responsible for the planning and organization of special events, such as the chapter’s participation in NTCC (National Technical Career Conference), End of the Year Banquet, and any other activity that this director would like to implement.

 Technologies Director – this director is responsible for updating the organization’s website.

 Section 6 – Vacancies

Should a vacancy in any office occur, it shall be filled by a democratic process of election.

Article IV – Elections

 Section 1: Time of Elections

Elections will be held in early May of every year during a general meeting.

 Section 2: Election Procedures

§         Candidates will be nominated by any voting member.  Only one nomination is required in order to run of office.